Coordinator Ha‘apai Centre (Re-Advertisement)
Tonga Campus
Position Number: TCT009
The Opportunity
This position is responsible for the operations of the Ha‘apai Centre and coordination of all academic and administrative services of the Centre. The successful applicant will work with Staff/Academic staff at the main Campus in Tongatapu and attend to student and stakeholder requirements. The Coordinator will ensure the proper management of staff and resources at the Centre.
The Coordinator will oversee the smooth running of the center and provide an enabling environment for students to pursue their studies through online and blended mode. The job involves interacting with students and their parents/guardians as well as other university employees and the wider community. The position will organize and conduct awareness to reach clients and respond to inquiries from students, potential enrollees, and faculty using all available resources to market the USP programs. The position will assist in planning and scheduling course offerings. The position is also responsible for planning and preparing budgets necessary for the successful implementation of programs at the center and participating schools.
The Coordinator will be required to have knowledge of University Policies and Procedures and to provide quality and effective communication with USP management, students and stakeholders. The position holder will be required to administer the appropriate requisitions for the Center. This involves ordering of appropriate stationery and making sure that proper authorization is obtained from the Campus Director for procuring supplies, including for the maintenance of premises.
Specific Duties
Specific duties may include:
- Oversee daily program and operations and act as liaison with University authorities, students and community stakeholders;
- Ensure the proper delivery of academic programs;
- Undertake the proper management of University facilities and assets;
- Manage staff at the Centre;
- Ensure sound management of the center’s financial resources;
- Coordinate outreach and marketing activities;
- Enrolment: Admission and registration
- Assessment; Tests, Exams, Results, Assignments.
The Person we Seek
To be considered for this position, applicants must have:
- Completion of a degree without subsequent relevant work experience; or
- Completion of a diploma and two (2) years subsequent relevant work experience; or
- Completion of a post-trades certificate or advanced certificate and five (5) years of relevant experience; or
- An equivalent combination of relevant experience and/or education/training.
Experience
It is essential that the appointee has:
- demonstrated human resource management experience and good supervisory and interpersonal skills;
- some experience in financial management, including the preparation of budgets and monitoring of expenses and reporting;
- experience in customer service.
Skills
It is essential that the appointee has:
- strong coordination and organizational skills;
- ability to manage multiple activities within tight deadlines;
- relevant experience or combination of relevant experience and education/training.
- good communication skills
- good English written and oral communication skills;
- competence in the use of various computer packages, especially MSWord, Excel and PowerPoint;
- customer service orientation;
- effective interpersonal skills;
- effective marketing skills;
- planning capabilities.
Personal Qualities
It is essential that the appointee is:
- self-motivated;
- a person of integrity;
- has strong attention to detail;
- results focused;
- a team player and has ability to work independently;
- committed to the organization;
- works with integrity and high ethical standards;
- committed to working with students;
- committed to tertiary learning and teaching;
- customer oriented.
Enquiries and further information: Dr. Robin Siale Havea, Campus Director, Tonga Campus; Email: robin.havea@usp.ac.fj Ph: (+676) 29055/29240
The position is available for a term of term of three (3) years and may be renewed by mutual agreement, subject to successful performance outcome.
Salary Range
- TOP$ $26,615 - TOP$33,014 per annum
Closing Date
The closing date for applications is: 31 August 2025
How to Apply
Click the Apply button to apply for this position online.
The advertisement criteria is available on our University website (www.usp.ac.fj) under Employment Opportunities.
Please include the following documents in your application: Academic Credentials/Transcripts, Cover letter clearly addressing key Selection Criteria and Resume with names of three referees, one of which must be your current or most recent direct work supervisor. Referees will only be contacted if you are selected.
Only shortlisted candidates will be contacted.
The University of the South Pacific is committed to providing a safe, inclusive and equitable environment that protects the rights of children; nurture, promote and facilitate mutual respect, constructive empowerment and progress amongst its employees, students, stakeholders including visitors, without being hampered by any form of sexual harassment, sexual abuse or sexual exploitation. We reserve the right to conduct police checks and other screening procedures to ensure a safe environment.
USP is an equal opportunity employer and seeks to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. USP encourages all qualified candidates to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities.
