Specific Duties

Specific duties may include:

• Coordinating the preventive and corrective maintenance programs across the assigned campuses and centers, including other general estates services as assigned;
• Coordinating and undertaking scheduled inspections and audits, scoping, procurement documentation preparation, evaluation and contract finalizing activities to implement maintenance services at the assigned campuses, including to implement improvement and innovation initiatives.
• Coordinating and supervising assigned Campus Coordinators and Trades Technicians (Plumbing, Electrical, General Building Works) providing direction and guidance in the prioritization, scheduling and execution of assigned maintenance activities and projects.
• Ensuring maintenance staff at the assigned campuses and centers maintain a high level of technical knowledge and understanding of USP’s Design Standards and Guidelines, Maintenance and Capital Building Policies and Procedures, as well as local legislation governing the standards, compliance requirements and safety requirements of local maintenance activities.
• Coordinating contractors, consultants, suppliers and vendors in the execution of campus maintenance services;
• Coordinating an effective and efficient 24/7 monitoring and emergency response strategy across the assigned campuses and centers.
• Supporting the Hub Manager to secure/provide expert advice on the condition, maintenance history, repair methodology, scheduling and mode of buildings and infrastructure maintenance and repairs.
• Coordinate the collection, analysis, reporting of all building and infrastructure data, to support the maintenance of the University Asset Database and 10 year preventative maintenance plans.
• Assisting the Hub Managers to prepare maintenance budgets, forecasting of expense profiles and be responsible for the commitment of funds for corrective, preventive and deferred maintenance works within allocated budgets.
• Assisting in the delivery of the capital and minor works programs by reviewing and commenting on Building Trades specifications and design drawings and during the construction act in the capacity of Clerk of Works/supervisory role associated with all Building Trades.
• Review and assist with the development of Building Trades design and maintenance service standards for the services area and submissions for approval of architectural plans to local government authorities.
• Implementing initiatives to improve the conservation efforts at Laucala Campus and other “campus greening” initiatives.
• Work in a team environment and where necessary work flexible hours to achieve project outcomes.
• Identify core competencies, skills and training needs for all assigned staff, counsel and advise staff on issues relating to performance, discipline, staff welfare and grievance resolution and implement the staff review process. Keep staff informed at all times of the current University issues, relevant information and directives and changes in legislative requirements and workplace practices.
• Ensure that USP’s obligations under workplace Health and Safety Regulations and other associated codes for practice and advisory standards are met irrespective of whether maintenance or construction works are performed in-house or by external contractors.
• Sound knowledge of equal employment opportunity and equity principles and demonstrated ability to implement them at operational levels.
• Develop and maintain excellent lines of communication and rapport with all customers, stakeholders, and other key personnel.
• Assist with the Hub Coordination of all Estates Maintenance of the University as and where required by the immediate supervisor.

The Person we Seek

To be considered for this position, applicants must have:

• A degree and postgraduate qualifications from a relevant discipline; and
• Four (4) years of relevant experience and management expertise; or
• A Diploma in the relevant technical discipline and
• Ten (10) years of relevant experience with at least 5 years relevant management experience;
• Experience in coordinating large property portfolios, particularly with regards to maintenance operations, facilities management services or operations management.
• Experience in the development, implementation, monitoring and reporting of maintenance programs and facilities management.
• Working knowledge of reviewing Operating and Capital Budgets in relation to maintenance planning and implementation
• Experience working with specialist teams located over multiple locations.
• Good knowledge and experience with Health and Safety Regulations
• Excellent skills in communication at all levels and within diverse cultures.

Enquiries and further information: Mr. Mervyn Lepper, Director, Estates and Infrastructure Services. Email: mervyn.lepper@usp.ac.fj  Phone: (679) 32 32255

The position is available for a term of three years and may be renewed by mutual agreement.

Salary Range

• VUV3,604,064 to VUV4,429,229 per annum